Minutes - Meeting on 8/2/2011

August 2^nd, 2011 – Executive Board Meeting @ P.J.'s

• BWR Turns 5 Party
  • Set for August 27^th
  • T-shirts for event?
    • Yes, design to come.
  • Games
    • Sir Says
    • Bob for ____?
    • Scrum Cap on the Rugger
  • Birthday Cake
  • AGM tied into/precedes party
    • 5:00PM

• AGM
  • Elections
  • Dues
    • $150 due by 8/27
  • No fall quota

• Matches for Fall
  • 4 lague matches
    • 2 home
    • 2 away
    • Set up additional matches/tournaments?

• Practice Schedule
  • August is 'voluntary'
    • Players still need to inform coaches/captain of attendance
  • September is when official practices begin

Minutes - Meeting on 5/21/2011

May 21^st, 2011 – Executive Board Meeting @ P.J.'s

• Gear
  • Ordering more gear
  • Reorder lacrosse/athletic shorts
  • T-shirts
    • reorder classic navy shirts
    • possibility of athletic team warm-up shirt
    • New shirt ideas?
  • Team uniform socks.

• Fall Quota
  • Keep quota for spring only, not fall and spring.

• Fall Matches
  • 2 home league matches
  • 2 away league matches
  • possibilities of tournaments and/or extra games for the fall

• Fundraiser
  • BWR Turns 5!
    • Have games
    • Brainstorm activities

• Sponsorship with P.J.'s
  • Patches for jerseys
  • Fundraisers
  • Put logo on back of tshirts?

• Board/Officer Elections
  • August 27^th

• Recruitment/Fundraiser
  • Stoop/Garage sale

• Website
  • Up to date
  • User friendly

May 26th Team Meeting Minutes

May 26th, 2011 @ 730PM
TEAM MEETING - PJ Hanley's Tavern

1. Captainship - after reviewing the responses received from club members and a discussion amongst the Exec. Board, Hailee Lanker has been nominated into vacant Captain position for the Summer Season.  She accepted.

2. Coaching - Captain (Hailee Lanker) will be leading practices with the absence of a coach.  The Captain and Board will actively look for a replacement.

3. Upcoming Schedule - Review of upcoming matches and tournaments, as well as planned fundraising and social events.  A vote was taken in order to decide whether BWR should continue practicing at 630PM for the Summer Season, or whether summer practices should begin at 7PM.  Majority vote was for 7PM.

4. Recap of Pres./V.P. meeting with Councilwoman Sarah Gonzalez - Discussions re: community support and Red Hook Field maintanence took place.  Councilwoman gave contacts for Xavier HS employees, who will be able to tell BWR more about the $2.5 million project to renovate and mainain Red Hook Field #3.

5. Out & Actie Field Day - Discussion re: what's involved, how many people are needed, and a post clinic party.

6. Budget - Discussion re: cost effective driving options, reimbursement for drivers, and plans for fundraising.  In order to provide rationale and insight on where and how BWR monies are spent, a budget sheet was provided for every member present at the meeting to look at.

7. Fundraising - Ideas about possible future events were discussed.

8. Recruit!!!

9. Collection of any outstanding fundraising quotas.

10. Merchandise was sold.

11. Amanda Standing assumed the role of Rookie Coordinator.

12. A suggestion was made to have more team bonding events that are not linked to rugby tournaments, practices, and matches.